STATEMENT OF PRACTICE
Kinds of personal data held
The personal data held by HKDA mainly includes the name, nationality, organization name, job title, correspondence address, telephone number, email address, membership number, if applicable, of the registrants of the 10th Hong Kong International Dental Expo And Symposium (“10th HKIDEAS”).
Main purposes of keeping Personal Data
Personal data held is kept for the purposes of processing the registration, making reservation of rooms and handling relevant matters relating to 10th HKIDEAS.
Information collected when you visit our website
Statistics on visitors to our website – When you visit our website, we will record your visit only as a “hit”. The webserver makes a record of your visit that includes your IP addresses (and domain names), the types and configurations of browsers, language settings, geo-locations, operating systems, previous sites visited, and time/duration and the pages visited (web server access log).
We use the web server access log for the purpose of maintaining and improving our websites such as to determine the optimal screen resolution, which pages have been most frequently visited etc. We use such data only for website enhancement and optimization purposes.
This website may contain links to third party websites for your convenience and information. When you access the third party website, please understand that we are not responsible for the privacy practices of the corresponding website. We suggest that you review the privacy policies of each website you visit.
HKDA has commissioned a conference organizer to handle the registration matters of 10th HKIDEAS. All service providers are bound by contractual duty to keep confidential any data they come into contact with against unauthorized access, use and retention.
HKDA takes appropriate steps to protect the personal data we hold against loss, unauthorized access, use, modification or disclosure.
HKDA maintains and executes retention policies of records containing personal data to ensure personal data is not kept longer than is necessary for the fulfilment of the purpose for which the data is or is to be used.
Disclosure of personal data
The personal data may be provided to authorized parties involving personnel, agents, advisers, auditors, contractors, sponsors and the service providers of 10th HKIDEAS and the Executive Committee of the HKIDEAS for organizing 10th HKIDEAS, handling registrations and related matters such as arrangement of banquets, local tours or social events, granting of CME/ CPD points for attending the courses, etc.
Data access and correction
You should make your data access request or correction by sending the request directly to HKDA by fax (2529 0755), by email at firstname.lastname@example.org, or by mail to:
Hong Kong Dental Association
8/F., Duke of Windsor Social Service Building, 15 Hennessy Road, Wanchai, Hong Kong
Please note that HKDA shall or may refuse to comply with a data access request in the circumstances specified in section 20 of the Ordinance.
When handling a data access or correction request, HKDA will check the identity of the requester to ensure that he/she is the person legally entitled to make the data access or correction request. A fee may be chargeable by HKDA for complying with a data access request, if deemed fit. A Data Protection Log Book is maintained as required under section 27 of the Ordinance.